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Official Circulars

Authentic Administrative Directives, Event Notices, Training Orders & National Gazette Guidelines

National Headquarters Gazette • 2024-2025

Official Circulars & Gazette Portal

आधिकारिक परिपत्र, प्रशासनिक आदेश एवं राष्ट्रीय दिशा-निर्देश

The central digital repository for all authorized administrative notifications, training schedules, award testing guidelines, and policy amendments issued by the National Headquarters, Scouts and Guides of India.

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Gazette Verification Standards
  • Digitally authenticated with official dispatch QR codes
  • Direct binding on all 28 State & UT Scout Secretariats
  • Standard PDF downloads with full annexures and proformas
  • Instant compliance submission forms for school troops
  • Permanent archival record access from 2020 onwards
Search Notification Registry
Urgent Notice NHQ/CIR/2024/88:
Online Registration Portal for 19th National Jamboree Contingents is now live. Final date for state troop rosters is 30th November 2024.
View Notice

120+

Circulars (2024-25)

28

State Associations

100%

Verified Directives

5+ Yrs

Digital Archives

Gazette Registry

Official Circulars Directory

Search by keyword or filter by category to access official PDFs, proformas, and administrative directives.

National Event
NHQ/CIR/2024/88
14 Nov 2024
19th National Bharat Scouts & Guides Jamboree - Contingent Allocation & Guidelines

Official allocation of scout and guide contingent quotas for each State Association, transport logistics, campsite fee structures, and registration portal deadlines.

Target: All State Secretariats Annexures A, B, C Included
Key Highlights:
  • Host State: Karnataka State Association | Dates: 23rd to 29th December 2024.
  • Mandatory requirement: All participating scouts must hold Tritiya Sopan or higher credential.
  • Subsidized train bogies reserved via Ministry of Railways.
President's Award
NHQ/CIR/2024/76
28 Oct 2024
National Testing Camp for Rashtrapati Scout / Guide Award (Batch 2024-25)

Notification regarding dates, test centers, and syllabus for the National Level Rashtrapati Testing Camp. Verification of Rajya Puraskar logbooks and community service records.

Target: Rajya Puraskar Awardees NTC Pachmarhi & Regional Hubs
Key Highlights:
  • Candidates must have maintained active patrol service for minimum 12 months after Rajya Puraskar.
  • Submission of 50-hour community service project report verified by District Commissioner.
NTC Training
TRG/CIR/2024/52
15 Sep 2024
Annual Calendar of Himalayan Wood Badge (HWB) Courses 2024-2025

Comprehensive schedule for HWB (Scout & Guide Wings), Assistant Leader Trainer (ALT) and Leader Trainer (LT) courses scheduled at the National Training Centre, Pachmarhi.

Target: Advanced Scout Masters 2-Bead Wood Badge
Key Highlights:
  • Course eligibility: Completion of Advanced Course + 2 years satisfactory troop running.
  • Online nomination forms to be countersigned by State Training Commissioner (STC).
Rules & Code
ADM/CIR/2024/45
20 Aug 2024
Updated Specifications for Uniforms, Badges, Scarves & Warrants

Official amendments to the APRO (Aims, Policy, Rules and Organisation) regarding positioning of shoulder flashes, national emblems, scarf dimensions, and leader warrants.

Target: All Ranks & Commissioners Color Code Charts
Key Highlights:
  • Steel grey shirt and navy blue trousers for Scout section; Deep blue saree/salwar for Guide section.
  • Prohibition of non-standard commercially altered emblems on ceremonial uniforms.
National Initiative
NHQ/CIR/2024/39
05 Jul 2024
Operationalization of Mission Healthy India & Swasthya Scout Proficiency Badges

Directives for organizing campus Fit India cyclothons, adopting Shree Anna millets in troop camps, and conferring the 6 new Swasthya Scout Proficiency Badges.

Target: School Principals & Scout Masters Fit Youth Mission
Key Highlights:
  • Troops must conduct 1 community blood donation or health camp per academic quarter.
  • Evaluation proforma for Fit India Ambassador badge conferment.
Railways Quota
ADM/CIR/2024/31
18 May 2024
Verification Protocol for Indian Railways Cultural & Scout Quota Recruitment

Standard Operating Procedure (SOP) for issuing verified active service certificates and authenticating Rashtrapati / Rajya Puraskar credentials for railway employment.

Target: State Secretariats & Rover Units Group C & Level 1 Posts
Key Highlights:
  • Proforma for 5-year active service certificate to be signed by District & State Commissioners.
  • Preventing fraudulent certificates through centralized online QR ledger verification.
Field Training
TRG/CIR/2024/24
10 Apr 2024
Basic Scout Master (BSM) & Basic Guide Captain (BGC) Residential Camps

Schedule for 7-day residential foundational leadership training camps for newly appointed school teachers and institutional unit leaders across state training grounds.

Target: School Teachers & Unit Leaders 7-Day Residential
Key Highlights:
  • Course fee: ₹2,500 (inclusive of boarding, lodging, uniform badge pack, and syllabus manual).
  • Successful candidates receive permanent Scout Master / Guide Captain Warrant.
Administration
FIN/CIR/2024/18
12 Mar 2024
Annual Institutional Affiliation & Census Fee Structure for 2024-2025

Gazette notification regarding unit census renewal, student registration fees, ID card generation timeline, and digital fee submission portal protocols.

Target: All Registered Institutions Fee Schedule
Key Highlights:
  • Troop census registers must be uploaded by 30th April 2024 to maintain active affiliation.
  • Late fee waiver for government rural primary schools.
No Matching Circulars Found

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Protocol Guide

How to Submit Action Taken Reports (ATR)

State Associations, District Commissioners, and School Troops must submit compliance for policy circulars and census updates to ensure seamless accreditation and award nominations.

Step 1: Review Directives

Download the circular PDF and check all specific annexures, proformas, and deadlines.

Step 2: Collect & Seal Data

Obtain signatures of the Head of Institution (Principal) and District Organizing Commissioner.

Step 3: Portal Upload

Upload scanned ATR copies via the official State Association online portal.

Step 4: Acknowledgement

Receive instant digital dispatch acknowledgement receipt from National Headquarters.

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Gazette FAQ

Frequently Asked Questions

Information on verifying circular authenticity, archival access, and duplicate copies.

All genuine circulars issued by the National Headquarters (NHQ) bear a unique circular dispatch number (e.g. `NHQ/CIR/2024/XX`), an official seal, the signature of the Director/Secretary, and are uploaded simultaneously to this official portal. You can cross-verify any circular number directly using the search bar above.

All circulars are public administrative documents and can be downloaded by School Principals, District Commissioners, Scout Masters, Guide Captains, and registered members. Directives marked "Administrative & Policy" are mandatory for state and district secretariats.

Physical stamped copies for legal, recruitment, or court verification can be requested through the State Association by writing an email to the National Secretariat with the specific circular number and purpose.

Circulars are uploaded in real-time within 2 hours of formal signature and dispatch from the National Headquarters. Important notifications are also broadcast via our registered email alert network.
Secretariat Helpdesk

Have Questions Regarding Any Circular?

Our National Secretariat Desk is available to clarify rules, guidelines, eligibility requirements, and proforma submissions for all scout units.